Elevate Your Live Events with SMS Marketing

In the swiftly changing digital landscape, orchestrating memorable events that deeply connect with attendees is paramount. It’s about cultivating experiences that don’t just captivate and delight, but also nurture lasting relationships. SMS marketing, especially when leveraging a powerful platform like iVision Mobile, is a formidable and efficacious strategy that can metamorphose your event into an extraordinary experience.

1. Understanding the Power of SMS Marketing for Events

SMS marketing has emerged as an indispensable tool in the toolkit of event organizers. With an impressive open rate of 98%, it outperforms other communication channels like email, which typically sees an open rate of around 20.51%.

This means that your messages are almost guaranteed to reach your audience, making SMS marketing an invaluable tool for enhancing communication, boosting engagement, and improving the overall event experience. Whether you’re looking to promote an upcoming event, send reminders, offer mobile ticketing, or engage attendees during the event, SMS marketing has got you covered.

2. Exploring the Benefits of SMS Marketing

Let’s delve into the numerous advantages that SMS marketing brings to your event strategy.

Direct and Personal Communication

SMS is a personal form of communication, making it perfect for establishing a direct connection with your audience. With SMS, your messages go straight to the recipient’s mobile device, ensuring they’re seen and read.

High Open and Response Rates

As mentioned earlier, SMS boasts high open and response rates. This not only ensures that your messages reach your audience but also increases the chances of them taking the desired action, whether that’s registering for your event, participating in a contest, or redeeming a mobile coupon.

Versatile Use Cases

SMS marketing is versatile, allowing for a wide range of use cases. You can use it to send event reminders, promote ticket sales, provide updates, run contests, and much more. The possibilities are endless.


Compared to traditional marketing methods, SMS marketing is relatively cost-effective. It allows you to reach a large number of people without breaking the bank, making it an excellent choice for events of all sizes

3. Harnessing SMS Marketing for Event Promotion

Promoting your event can be a daunting task, but with SMS marketing, it doesn’t have to be. Here’s how you can leverage SMS to boost your event promotion efforts.

Start With Your Existing Contacts

If you already have a database of contacts who have given you permission to send them SMS messages, you’re off to a great start. You can send a mass text message to these contacts to generate buzz around your event.

Use a Shortcode for Opt-Ins

Consider using a shortcode to encourage potential attendees to opt into your SMS marketing list. Once they’ve opted in, you can follow up with a registration text. You can use QR codes to increase awareness and traffic to your SMS registration pages.

Offer Incentives

Incentives, such as early bird discounts or special offers for VIPs, can drive ticket sales. Segment your subscribers into different groups and tailor your offers accordingly for maximum impact.

Keep Your Audience Engaged

Engagement is key to ensuring that ticket holders show up on the day of your event. Keep your audience engaged by sending out teasers or details about guest speakers or performers3

4. Utilizing SMS Marketing During the Event

The moment your event kicks off, your job as an organizer shifts into a higher gear rather than slowing down. This is when the real-time utility of SMS marketing through iVision Mobile becomes a game-changer, keeping your audience involved and engaged throughout the duration of the event.

Run Contests

Text-to-win contests are an excellent method to keep your audience engaged and the atmosphere lively. Offering prizes such as official merchandise or free tickets to an upcoming event can incentivize participation. For example, you might launch a trivia contest about the event topic or a scavenger hunt throughout the venue, with instructions and clues sent via SMS.

Live Polling

SMS can be used to run live polls during the event. This can create interaction between the attendees and the event hosts, making participants feel more involved. Results can be displayed in real-time, adding another layer of excitement.

Real-Time Updates

Use SMS to provide real-time updates, such as changes in schedule or venue, or upcoming highlights. This ensures attendees have the latest information at their fingertips and can adjust their plans accordingly.

Exclusive Offers

Send out exclusive offers or discounts that attendees can avail of during the event. This could include discounted merchandise, food, or beverage, or even VIP access to certain parts of the event. iVision Mobile’s mobile coupon feature can be used to deliver these exclusive deals directly to the attendees’ phones.

Personalized Messages

Personalized messages can go a long way in enhancing attendee experience. This could be a personalized greeting, exclusive content related to the event, or a special message from a speaker or performer. iVision Mobile’s targeting and segmentation features can help customize these messages to each attendee.

Remember, the aim of using SMS marketing during an event is to add value to the attendee’s experience, maintain their engagement, and ensure they walk away with a positive impression of your event management prowess.

5. Leveraging SMS Marketing for Post-Event Activities

The culmination of an event doesn’t mean an end to your SMS marketing initiatives. In fact, the post-event phase offers a wealth of opportunities to maintain the momentum and foster lasting relationships with your attendees. Here’s how you can effectively employ SMS marketing with the aid of iVision Mobile after your event.

Promote Future Events

A well-organized event leaves attendees looking forward to your next endeavor. Capitalize on this sentiment by targeting past attendees with early announcements and promotions for your upcoming events. A simple SMS with a teaser of what’s to come can help build anticipation and ensure your brand stays top-of-mind. Moreover, you can boost early registrations by offering incentives such as early-bird discounts or loyalty rewards for repeat attendees. With iVision Mobile’s SMS platform, this process can be seamlessly integrated into your marketing strategy, ensuring timely and efficient communication with your audience.

Collect Feedback

Your goal is not just to host successful events, but also to continually improve and provide even better experiences in the future. This necessitates the collection of feedback from your attendees. Shortly after the event, send a text with a link to an online survey to gather their thoughts, insights, and suggestions. The simplicity and directness of an SMS, compared to more traditional methods, often lead to higher response rates, giving you more valuable data to work with. Consider using iVision Mobile’s SMS surveys to streamline the feedback process and analyze the data efficiently.

Appreciation Messages

Don’t forget to thank your attendees for their participation. A simple thank you message can make them feel valued and enhance their overall perception of your brand. You can even offer them a special discount or a unique offer as a token of your appreciation.

Follow-up Offers

Keep the engagement going by offering post-event sales or discounts on merchandise related to the event. This not only helps in monetizing the event but also keeps the attendees connected to the event and your brand.

Remember, the end of an event is merely a transition to the next phase of your relationship with your attendees. By using SMS marketing effectively post-event, you can ensure that this relationship is nurtured and strengthened, setting the stage for more successful events in the future.

6. Maximizing SMS Marketing for Efficient Event Organization

Beyond the realm of promotion, SMS marketing, particularly through platforms like iVision Mobile, serves as an essential tool in the logistical organization of your event. With immediate delivery and high open rates, it’s a reliable solution for timely and effective communication, ensuring your event runs as smoothly as planned. Let’s delve into how you can leverage SMS marketing for enhanced event organization.

Send Event Reminders

 As the date of the event approaches, it’s imperative to remind attendees about the upcoming experience. A simple, well-timed SMS can rekindle their excitement and provide them with necessary details such as directions, timings, or any special instructions. With iVision Mobile’s automated messaging feature, you can schedule these reminders in advance, ensuring consistent communication without the need for manual intervention.

Brief Your Staff

Efficient staff coordination is the backbone of any successful event. Use SMS to keep your team updated about critical details like briefing times, event schedules, role assignments, and emergency procedures. The immediate and personal nature of text messages ensures this crucial information is readily seen and absorbed.

Communicate Last-Minute Changes

In the dynamic environment of an event, last-minute changes are inevitable. Whether it’s a schedule adjustment or an important update that attendees need to be aware of, SMS is the perfect way to communicate this information swiftly and efficiently. Given the high open rates of text messages, you can rest assured that your audience will receive and read your updates promptly.

Collect Feedback

Following the event, use SMS to solicit feedback from attendees. Their insights can illuminate areas for improvement and guide enhancements for your future events. As mentioned previously, the convenience and directness of an SMS, particularly when linked to user-friendly tools like iVision Mobile’s reviews and reputation management platform, often lead to higher response rates and more valuable data.

Real-time Updates

Besides planned communications, you can also use SMS for real-time updates during the event. Whether it’s announcing the beginning of a session, alerting attendees about a location change, or informing them of any unexpected incidents, real-time SMS updates can significantly enhance attendee experience and event management.

With these SMS strategies in your event organization toolkit, you’re well-equipped to manage an efficient, well-coordinated event that leaves a lasting impression on all attendees. By maximizing the potential of SMS marketing in event organization, you can take your event management processes to new heights of efficiency and success.

7. SMS Examples and Templates for Event Organizers

Crafting effective SMS messages can be a game-changer for your event marketing strategy. To help you get started, here are five example SMS templates tailored for various stages of event marketing. Remember, the goal is to convey your message in a concise and engaging manner, while also ensuring your recipients feel valued and informed.

Event Invitation/Announcement

“🎉 Hi [Name], we’re excited to announce [Event Name] on [Event Date] at [Event Venue]. Get ready for a day full of insightful sessions and networking opportunities. Stay tuned for more details! – [Your Organization]”

Ticket Sales / Promotion

“⏳ Early bird tickets for [Event Name] are now available, [Name]! Grab yours now and save 20%! Click here [Link] to secure your spot. Offer ends [Date]. Don’t miss out! – [Your Organization]”

Event Reminder

“🗓️ Just a friendly reminder, [Name] – [Event Name] is happening tomorrow at [Event Time]. We can’t wait to see you there! Directions: [Link] – [Your Organization]”

Real-time Event Update

“📣 Update: The keynote speech at [Event Name] will now begin at [New Time]. Check out the updated schedule here: [Link] – [Your Organization]”

Post-Event Feedback Request

“📝 Thanks for attending [Event Name], [Name]! We’d love to hear about your experience. Please take a moment to fill out our survey: [Link] – [Your Organization]”

These templates are just a starting point; feel free to customize them based on your brand voice, event specifics, and audience preferences. With the power of personalized and timely SMS marketing, you’ll be well on your way to creating memorable event experiences for your attendees.

From: 55678

“🎉 Hi [Name], we’re excited to announce [Event Name] on [Event Date] at [Event Venue]. Get ready for a day full of insightful sessions and networking opportunities. Stay tuned for more details! – [Your Organization]”

Reply STOP to cancel, msg & data rates may apply

From: 55678

“📝 Thanks for attending [Event Name], [Name]! We’d love to hear about your experience. Please take a moment to fill out our survey: [Link] – [Your Organization]”

Reply STOP to cancel, msg & data rates may apply

8. Why iVision Mobile is the Ultimate SMS Marketing Solution for Events

When it comes to SMS marketing for events, iVision Mobile stands out as the premier platform. With its user-friendly interface and wide array of functionalities, it offers a robust and reliable solution designed to boost event attendance and enhance the overall event experience.

From facilitating mass text messaging and offering mobile coupons to running text-to-win contests and providing a digital kiosk for efficient data capture, iVision Mobile offers everything you need to make your event a success. Plus, with its loyalty rewards program, you can further enhance attendee engagement and foster long-lasting connections with your audience.

With iVision Mobile’s high-volume messaging capabilities and robust security measures, you can rest assured that your SMS marketing efforts are in good hands.

So why wait? Get started with iVision Mobile today and take your event management processes to the next level.

9. Conclusion

SMS marketing is a game-changer for event management. By facilitating direct and personal communication, ensuring high open and response rates, offering versatile use cases, and being cost-effective, it can transform your event into an unforgettable experience for attendees. Whether you’re promoting an event, engaging attendees during the event, or gathering feedback post-event, SMS marketing has got you covered. With iVision Mobile, you have a robust and reliable SMS marketing solution that’s perfect for your event needs. So embrace SMS marketing and elevate your event management game.

Send Your First Message In Minutes

Start a text marketing campaign or have a 1-on-1 conversation today. Sign up for a FREE TRIAL and get access to all of our great features.

send your first text message in minutes